Position Information

NY HELPNo

AgencyGeneral Services, Office of

TitleOffice Assistant 3 - VID 212918

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Empire State Plaza

City Albany

StateNY

Zip Code12242

Job Specifics

Duties Description Under the supervision of a Contract Management Specialist 2, the Office Assistant 3 is responsible for performing a wide variety of clerical activities related to the administration of lease contracts. They will also be a principal assistant to the Contract Management Specialist 2. Responsibilities are varied and require the incumbent to possess attention to detail, strong written communication skills, and a familiarity with computers and Microsoft Office products.

• Review and format lease contracts and supporting documents for review by OGS Legal Services.
• Prepare letters, memos, and other correspondence relating to lease processing.
• Coordinate with the Contract Management Specialist 2 to track completed and/or next steps in the flow of lease processing.
• Format lease documents to be sent for vendor signatures.
• Request necessary financial approvals for the processing of lease contracts and following up on outstanding requests.
• File paper documents in physical lease folders.
• Monitor shared inboxes and forward correspondence to the appropriate parties.
• Perform other duties as assigned.

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 12 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/PH

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.