Position Information

NY HELPNo

AgencyState Comptroller, Office of the

TitleAdministrative Assistant, (NS)Item# 00029

Occupational CategoryAdministrative or General Management

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $73929 to $93151 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Job Specifics

Duties Description • Handles and maintains confidentiality regarding highly sensitive matters such as personnel and labor relations issues, budget information, etc. and determines what information can be released in the Chief Information Officer (CIO), Deputy Comptroller’s absence.
• Prepares confidential documents and maintains the CIO, Deputy Comptroller’s confidential, personal, and general files.
• Screens incoming correspondence and prepares answers for routine matters; refers other correspondence to the appropriate Bureau Director; secures and attaches all pertinent background material and maintains a correspondence monitoring system to ensure a timely response.
• Prepares correspondence for the CIO, Deputy Comptroller’s signature and/or carefully reviews correspondence prepared by others to ensure accuracy and consistency.
• Maintains a daily appointment calendar and coordinates all necessary travel arrangements for the CIO, Deputy Comptroller and the CIO’s direct reports.
• Coordinates all aspects of the CIO, Deputy Comptroller’s attendance at various meetings, conventions, and conferences as well as those of the CIO’s direct reports.
• Assembles and summarizes information for use by the CIO, Deputy Comptroller, at meetings and conferences.
• Schedules meetings and prepares agendas, takes minutes, and distributes minutes for feedback.
• Assists the CIO, Deputy Comptroller and direct reports with work assignments and program activities including but not limited to requesting, coordinating, and maintaining information from internal bureaus as well as external sources, tracking and monitoring the status of assignments, and following up on assignments.
• Respond to questions of a substantive and often sensitive nature regarding policies, procedures, and initiatives for the Division of the Chief Information Office.
• At the CIO, Deputy Comptroller’s direction, responds to requests from internal and external customers.
• Screens calls and greets visitors; refers callers and visitors to appropriate individual when necessary.
• Works with support staff to develop, maintain, and update administrative forms and/or office procedures such as phone lists for the bureau/division.

Minimum Qualifications Four or more years of secretarial experience of which two years must have been in support of the Bureau Director level.
An Associate’s degree in Secretarial Science may be substituted for two years of secretarial experience.

Additional Comments Knowledge, skills, and abilities:
• Demonstrated ability to communicate with tact and diplomacy, both orally and written.
• Exceptional organizational skills.
• Demonstrated ability to effectively manage multiple priorities while also determining the importance and urgency of each.
• Excellent interpersonal skills.
• Demonstrated knowledge of business protocol and experience working in a confidential, professional environment.
• Demonstrated ability to work independently and use sound judgement.
• Organizational knowledge of the Office of the State Comptroller (OSC)

Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.

Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

The Office of the State Comptroller (OSC) does not participate in E-Verify and does not sponsor visa applications.

OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
• A state pension with vesting after five years’ service
• Comprehensive medical, dental and vision insurance available to all employees and their dependents
• Flexible spending accounts for dependent and health care
• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
• Public Service Loan Forgiveness (PSLF)
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• Holiday and paid time off
• Shift and geographic pay differentials
• A committed continuous learning environment
• Informational Brown Bag sessions
• Wellness at Work Programs to promote employee health and wellness
• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
• And much more

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Jane Rost

Telephone 5184741924

Fax (518)486-6723

Email Address Jobs@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to https://www.osc.ny.gov/jobs/openings/administrative-assistant/042526, Reference Item #00029-JER on your cover letter for proper routing.

Unofficial transcripts and/or templates will be required for certain positions. To access this job vacancy, copy the link above and paste it into your web browser. Documents must be sent as unlocked and accessible attachments.

If you have questions about this vacancy, please contact this Division representative:
Division Contact: Michael Platel
Email Address: CIO_HR@osc.ny.gov